AggieExpense is used by UC Davis employees to document and reconcile travel and entertainment expenses, Procurement Card and Travel Card expenses, and process professional expense reimbursements.
July 2025: Airfare and Lodging Limit Exception Request Update
As of July 14th, 2025, Exception Request fields for exceeding lodging limits or requesting first class or business class airfare are directly available in AggieExpense. These fields replace the exception request forms that were previously required in these cases.
AggieExpense...
- is for employees of UC Davis and UC Davis Health.
- is used to make airline, hotel, and car rental reservations
- is used to submit travel and entertainment (including Travel Card expenses), professional expense reimbursements, and Procurement Card expense reports.
- provides a link to the ConnexUC travel portal.
- provides mobile platform access.
- cannot be accessed by students (who are not also UC Davis employees) or guests. UC Davis employees can use AggieExpense to make travel arrangements for non-UCD travelers on official university business.
Reports are entered in AggieExpense by employees seeking reimbursement, by an employee's designated departmental delegates, or by delegates who prepare expense reports on behalf of visitors and students.
New Employees
If you are a new employee, gaining full access to AggieExpense can take five to ten business days.
Reconciling AggieExpense General Ledger Entries
Learn how to use the Transaction Listing and GLIDE reports in unison to get the General Ledger data you need from AggieExpense.
Need Help?
Our Help Desk is available at expensehelp@ucdavis.edu.